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HMV Careers: Privacy Notice

PRIVACY NOTICE: CAREERS.HMV.COM

We value your trust and are committed to protecting your privacy. This Privacy Notice explains how we collect and use your personal data when you interact with us via careers.hmv.com. Please read it carefully.

DEFINITIONS

‘Privacy Notice’ refers to this Privacy Notice: Careers, as may be updated periodically.
‘we’, ‘us’, and ‘our’ refers to Sunrise Records and Entertainment Limited of Mermaid House, Puddle Dock, Blackfriars, London, EC4V 3DB, United Kingdom.
‘Website’ refers to the wesbite at careers.hmv.com.

COMMITMENT TO PRIVACY

We are committed to protecting your personal information and keeping it secure. This Privacy Notice explains how we collect, protect, and use the information you provide.

If your application is successful, you will be provided with a separate privacy notice applicable to employees.

PLAIN LANGUAGE APPROACH

This Privacy Notice uses clear and concise language to explain how we collect and use your personal information. We avoid using technical jargon whenever possible.

TRADING NAMES

The HMV Shop, HMV, and FOPP in the United Kingdom are trading names of Sunrise Records and Entertainment Limited.

DATA CONTROLLER

Sunrise Records and Entertainment Limited, whose registered office is at Mermaid House, Puddle Dock, Blackfriars, London, EC4V 3DB, United Kingdom, is the data controller responsible for the processing of your personal information.

INFORMATION WE COLLECT

We are committed to collecting, storing, and processing your personal information in compliance with: (i) the UK General Data Protection Regulation (UK GDPR); (ii) the Data Protection Act 2018; (iii) the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as amended); and (iv) any other applicable data protection laws.

The information we collect may include, but is not limited to:

  • Website Usage Data: Information about your computer and your visits to and use of our websites, such as your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, and website navigation paths.
  • Registration Information: Details you provide when registering on the Website.
  • Personal details: Full name, date of birth, marital status, gender, home address, personal email, phone number, and other relevant contact information.
  • Employment history: Details of former employers, dates of employment, positions, and responsibilities.
  • Qualifications and skills: Information about your qualifications, training, and skills.
  • Application information: Any additional information you provide when completing the online application, via email, in person at an interview, or by any other means.
  • Right to work documentation: Details required for verifying your eligibility to work and other security screening information.
  • Correspondence: Records of any communication between you and us during the recruitment process.

We collect this data when you register on the Website, complete an application, correspond with us, or attend interviews.

LAWFUL BASIS

We only process your data when we have a legal reason to do so. This includes:

  • Consent: Where you have given us clear permission to process your data (e.g. to retain your application for future opportunities).
  • Contract: To take steps at your request before entering into a contract (e.g. employment).
  • Legal obligation: To comply with applicable laws and regulations.
  • Legitimate interests: To assess your application and operate our recruitment process, while ensuring your rights and interests are protected.

HOW ANY WHY WE USE YOUR DATA

We use your personal data for the following purposes:

  • To manage and assess your application for roles within our organisation.
  • To contact you regarding the progress of your application.
  • To verify your right to work in the UK.
  • To invite you to interviews or provide feedback.
  • To comply with legal and regulatory obligations.
  • To retain your application (with your consent) for potential future opportunities.

DATA RETENTION

We retain your application and associated data for no longer than 12 months from the date of submission unless you request earlier deletion or we are required by law to retain it for longer.

If your application is successful, your data will be processed in accordance with our Employee Privacy Notice.

If you do not log into the Website for a period exceeding 12 months, your data will be deleted.

COOKIES & TRACKING

Our websites use cookies and other tracking technologies to collect information about your online preference. For further information, including how to manage your coolie preferences, please refer to our Cookie Policy.

HOW INFORMATION IS KEPT SAFE

We implement stringent technical and organisational security measures to protect the personal information you provide. These measures are designed to prevent loss, unauthorised access, or unlawful processing of your data. Your information is kept confidential and stored on a secure, password-protected server that is shielded by a firewall. Despite our best efforts to secure your data, please note that we cannot guarantee the absolute security of information transmitted over the internet.

We may store or process your information within the United Kingdom (UK), in compliance with: (i) the UK General Data Protection Regulation (UK GDPR); (ii) the Data Protection Act 2018; and (iii) any other applicable data protection legislation.

YOUR RIGHTS

You have several rights concerning your personal information, including:

  • Subject Access Request: The right to request access to and obtain a copy of your personal information.
  • Right To Rectification: The right to correct or update your personal information if it is inaccurate or incomplete.
  • Right to Erasure: The right to request the deletion of your personal information when it is no longer necessary for the purposes for which it was collected.
  • Right To Object: The right to object to the processing of your personal information in certain circumstances.
  • Right To Data Portability: The right to receive your personal information in a structured, commonly used, and machine-readable format, and to transfer it to another organisation (if applicable).
  • Right To Restrict Processing: The right to restrict the way your personal information is used.

MISUSE OF PERSONAL DATA

Improper collection or misuse of personal information is a violation of this Privacy Notice. If you suspect any misuse of personal data, please report it to our Data Protection Office using the contact details provided in this Privacy Notice.

RIGHT TO BE FORGOTTEN

  • When you request a careers.hmv.com account closure and have a registered account with us, the account will be closed.
  • When you request a careers.hmv.com account deletion and have a registered account with us, the account will be deleted.

DATA PROTECTION OFFICE

If you wish to exercise any of your rights in relation to your personal information, please send your request to our Data Protection Office in writing via any of the following means:

  • email: dataprotection@hmv.co.uk
  • Post: Data Protection Office, Sunrise Records and Entertainment Limited, Mermaid House, Puddle Dock, Blackfriars, London, EC4V 3DB, United Kingdom

If you are dissatisfied with how we handle your personal information or our privacy practices as described in this Privacy Notice, you have the right to contact the Information Commissioner’s Office (ICO). Further information, including contact details, is available at ico.org.uk.

Last updated: 27 May 2025